Room Reapplication Process
Frequently asked questions about Room Reapplication and Starin Hall for Academic Year 2010-2011.
What is Room Reapplication?
Reapplication is a period of time when current residence hall students are given priority to sign up for an available room and hall of their choice for the next academic year. All residents returning to UW-W for the upcoming academic year who wish to reside in on-campus housing must complete reapplication contract by October 30, 2009. Specific room selection will occur in February 2010. More details will be sent to you at the beginning of the spring semester.
Who is required to live on campus and go through room reapplication?
The Board of Regents for the University of Wisconsin System has established the following policy: “those freshman and sophomore students who are not veterans, married, or living with parents or legal guardians, shall be required to live in a university-operated residence hall when such accommodations are available.”
Is the Room Reapplication process different than in the past?
Yes, the process has changed mainly due to the interest in the new suite style residence hall. In the past room reapplication took place in late February and early March.
What is NEW this year with the reapplication process?
A number of changes have occurred to meet the needs of students.
- Students will be asked to complete and submit a 2010-11 Housing Contract Acceptance Form in October 2009 if they plan to live on campus.
- Complete a Suite Application (preference will be given to full suite applications – meaning four people signing up to live together in one suite).
- Specific Room/Suite Selection will occur in February and March of 2010.
When will I find out if I was granted a room in the suite style hall?
Students that submit applications by October 30, 2009 will be notified the week of November 9th if they were granted a suite. Notification will be sent to students by e-mail to their university e-mail account.
What criteria will be used to fill the suite style hall?
Preference will be given for full suite applications (4 students wanting to live together in a suite) that include submitted student contracts. If demand for the suite hall warrants a lottery process to determine who is granted a suite the lottery will be based on a number of factors including: number of semesters in the halls, and the number of credits earned. Students currently on disciplinary probation will not be considered for placement in the suite style hall at this time.
What if I am not granted a suite – is there a waiting list?
If the demand for the suite hall is large a waiting list will be maintained. As vacancies occur students on the waiting list will be contacted.
What if I apply for the suite style hall and do not get in, if I qualify to live off campus, will I be able to cancel my housing contract?
Yes, as long as it is prior to May 1, 2010. A written cancellation would need to be submitted.
What if I live off campus currently, how do I apply for the suite style residence hall?
Off campus students can apply to live on campus and the new suite style hall. Off campus students will have to complete a housing contract just as current residence hall students. In addition, these students will be expected to pay the $125 housing deposit (prior to the room selection period). Current Off campus students granted a suite would be advised the week of November 9th as to how to make the deposit payment.
Can suites be a combination of current residence hall students and off campus students returning to the halls?
Yes, however it still requires that the completed applications consist of a submitted Housing Contract Acceptance Form.
Can groups less than 4 students submit a suite application for the suite style hall?
Yes, however preference will first be given to full suite applications (4 submitted housing contracts along with a suite application). Students in this situation will be able to note on their suite application if they would be willing to have their name(s) shared with others in the same situation, therefore allowing for these students to consolidate in to one application. See Suite Application on our website for more specifics.
When do I need to pay the $125 Deposit?
If the student is currently residing in the residence halls – they do NOT need to submit another deposit. The deposit associated with the current academic year will carry over to the new year contract. Students returning to campus from off campus may or may not still have a deposit on file with our office. If the student does have a deposit on file the student would not be required to pay another deposit. If the student does not have a deposit on file, the Office of Residence Life will notify the student as to how and when the deposit would need to be paid.
Is the $125 deposit refundable?
Students should read the Introductory Information carefully and understand the difference between a contract release and an exemption request. Contract item #14 refers to the deposit refund and forfeiture. It is important to understand that all cancellations must be submitted in writing directly to the Office of Residence Life, 200 Goodhue Hall, Whitewater, WI 53190. All cancellations should include the student name, student ID number, student signature, and reason for cancellation.
Who are “Redirected Students”?
“Redirected” is a term that the Office of Residence Life uses to define current residence hall students that are not able to select their current room to live in for the next year. Students who are currently living in the following halls will be redirected for the 2010 room selection process:
- Arey Hall
- Goodhue Hall
- Lee Hall
- Knilans Hall
- 2nd-4th floors of Wells East
- 2nd-4th floors of Wells West
- and some selected students
This means that students currently residing in these locations will not be able to reside in the same hall/room for the 2010-2011 academic year. Because of this situation, the residents of these buildings are classified as “redirected students” for room reapplication purposes.
To assist redirected students in the process of selecting alternative housing, redirected students will have the opportunity to access the reapplication website during the spring room selection process prior to all other students. This opportunity is open only to current residents that are redirected.
Please note that redirected students who submit a contract but do not select a room by the close of the room selection process in spring semester will be assigned to an available space at the discretion of the Room Assignments Office.
What dates should I be concerned about in regard to Reapplication?
October 14 Contracts will be available online at the Residence Life website. October 30 Deadline to submit contract for first consideration of the suite style hall. Students not interested in the suite style hall are also encouraged to submit their contracts by this date. Spring Room Reapplication Website will be accessible for students to select specific Semester rooms. Those approved for the suite style hall will also select their rooms. More information about this process will be available early in spring semester.
What do I do if I want to stay in my same room next year?
All students will need to go on to the room selection website in the spring semester. However, once you have turned in your contract you will automatically be placed in the room that you are living in as of the beginning for the room selection period in spring semester UNLESS YOU ARE A REDIRECTED STUDENT.
How to I apply for a single room?
Single rooms will only be available to students with a documented medical need at this time. Students that believe that they have a medical need should contact the Center for Students with Disabilities for more information on how to provide the sufficient documentation.
What do I do if I want to live with a specific person who is currently a student? Can I hold an open space until my friend has a chance to sign up?
There is not a way for you to hold a space. We suggest that you and your friend log in as close to the same time as possible during the open access period in spring semester to select a room together.
What do I do if I want to live with a specific incoming student for next year?
You need to include the students name on your contract acceptance form. Every attempt will be made to assign the incoming student to your room. Please remember that requests must be mutual for us to accommodate. It is also important for the incoming student to submit a contract prior to April 1, 2010 if at all possible.
Is there a hall that offers housing during the break periods?
Wells Hall will be used during the break periods. Students needing to have housing
during the break periods (Thanksgiving, Winter break, and Spring Break) are highly encouraged to select a housing assignment in
Wells Hall. There will be an additional cost to stay during break periods ($10.00 per day) and a seperate contract will be
required to be completed for each break period.
Students staying in Starin Hall will not need to fill out a break housing contract.